Record Retrieval Services

Record Retrieval Services

Magna Legal Services provides a simplified channel for your record procurement needs.  We handle every phase of the process, saving you valuable time and effort.  Our team provides the strategic advantages to ensure an efficient and seamless experience.

Medical Record Form

This form is to be filled out by paralegals, legal assistants, and attorneys. Please fill out the first page with your details first, then add the patient’s information on the pages following.

Advantages to using Magna:

Worldwide Record Retrieval

Magna provides services in every zip code across the United States, as well as internationally. We have the expertise to work within each state’s guidelines to secure your records as fast as possible.

Document Repository

Magna hosts your records in our secure and easy to navigate database for 7 years. We hold all documents in accordance with HIPAA and privacy laws. Records in our system are held using a 256 bit encryption process which ensures your files are both safe and secure.

Real-Time Order Tracking

Magna’s 24/7 online platform allows you to monitor the progress of all requests. Our interactive timeline of notes provides updates each step of the way in real time. This allows users to respond directly to their Account Manager and stay informed of the status of each record.

Prepayment of Records

Often times hospitals and other facilities request payment up front in order to release records. Magna Legal Services will cover these fees in advance, up to a predetermined amount, to ensure no time is wasted in retrieving your records.

Subpoena Preparation & Service

Magna is an expert at preparing subpoenas and supplemental documents in accordance with federal and state rules of civil procedures. All subpoenas are either hand served by a licensed process server or mailed to the facilities. When discovery is needed from out of state entities, Magna can domesticate “foreign” subpoenas in the county where discovery is sought pursuant to the Uniform Interstate Deposition and Discovery Act.

Nurse Review — Summary & Chronology

Our nurses will give you the litigation support and medical insight that you need to build your case. With a Nurse Review from Magna, you’ll receive your medical records with a summary, chronologically organized and prepared by a medical professional. A Nurse Review will walk through the facts as they occurred, highlighting the key information and giving you an informed interpretation of the medical story at hand. Then, Magna’s Record Retrieval Portal will allow you to quickly and easily navigate through your documents.

HyperNav Records Navigator

Your time is valuable. HyperNav makes record review quick & effortless:

  • Summary & Index tables provide all key information in one place
  • Everything chronologically organized
  • No more searching: Receive one PDF file with hyperlinks and bookmarks throughout
  • Seamless navigation: Each occurrence of key terms and provider/facility names are hyperlinked in the index table and highlighted throughout the PDF
  • Input new records anytime they come in discovery

Data Mining

Don’t miss out on any important case evidence. With Magna’s data mining services, we will review your documents and locate any additional record sources.  We will evaluate the identified providers and determine if they are a potential source of relevant records. This early identification will allow us to obtain the records sooner, so they are available when you need them.

Other services include:
  • Dedicated Account Managers
  • Bates Stamping
  • OCR Searchable Text
  • Rush Requests
  • Affidavits/Certification of Records