Magna Legal Services provides end-to-end legal support services to law firms, corporations and governmental agencies throughout the nation. As an end-to-end service provider, we are able to provide strategic advantages to our clients by offering legal support services at every stage of your legal proceeding.

Available Jobs:

Accounting and Billing Assistant (Philadelphia)

About the Position

We are looking for a reliable person to join our team! As the Assistant to the Accounting & Billing Manager, you will be responsible for supporting the payroll processes of our Company. This is a hands-on position and requires someone who is willing to roll up their sleeves and work with the management team to ensure execution of the overall payroll function.

Specific Duties and Responsibilities

  • Coordinate all activities in preparation of commission/bonus payments in compliance with the relevant commission/bonus programs
  • Special reports and required reporting; download data from various systems and merge into report to prepare commission calculation
  • Gather information to support calculation and update commission rates
  • Update employee roster for changes in Company headcount
  • Backup for payroll processing
  • Apply for tax registrations when needed
  • Other duties as assigned


Qualifications

Education:  Bachelor’s Degree is preferred

Experience: Minimum 2-4 years of experience in payroll/bookkeeping

Knowledge/Skills/Abilities:  Excellent computer skills in MS Office with knowledge and experience with Excel.  Ability to multi-task and to maintain strict confidentiality.  Extremely detail oriented and a willingness to dig into the data in order to find answers.  Critical thinking and problem-solving ability required.  Be a team player with good time management skills, great interpersonal and communication skills.

Why should you join our team?

Our team is growing!  We collaborate and use innovation to build meaningful relationships, both internally with colleagues and externally with customers.  Our business casual dress code allows your personality to shine through.  Our headquarters are in the heart of center city Philadelphia and located very conveniently to public transportation.

We are committed to providing our employees with a comprehensive compensation package. All benefits start immediately or very soon after your first day with Magna, which means no waiting periods for you or your family!

  • Medical, Dental, Vision, & Prescription plans
  • Flexible Spending Accounts (FSA)
  • Health Savings Accounts (HSA)
  • 401K Program
  • Group Life Insurance
  • Long Term Disability Coverage
  • Vacation, Sick, and Floating Holidays (in addition to paid holidays)


Magna Legal Services is committed to creating a diverse environment and is proud to be an equal opportunity employer.

Interested candidates should send their resumes to Heidi at HValgoi@MagnaLS.com

Data Entry Specialist (Philadelphia)

About the Position

We are looking for a data entry specialist join our team! As a data entry specialist, you will be responsible for updating and maintaining information on our company databases and computer systems. Data entry specialist responsibilities include collecting and entering data in databases and maintain accurate records of valuable company information. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms.  

Specific Duties and Responsibilities

  • Receive and post cash collections from clients into QuickBooks, RB9 and MR8 systems.  
  • Download into QuickBooks American Express charges, verify each charge, classify into an expense category, and assign a class.  
  • Review data for deficiencies or errors, correct any incompatibilities if possible and check output.
  • Research and obtain further information for incomplete documents.
  • Generate reports, store completed work in designated locations and perform backup operations.
  • Scan and print files, when needed.
  • Keep information confidential.


Qualifications

Experience: Previous experience as a data entry operator in a high volume setting preferred.

Knowledge/Skills/Abilities:  Excellent computer skills in MS Office and data programs.  Exceptional organization skills, a keen eye for detail, and the ability to spot errors with accuracy and efficiency. Solid time management skills, the ability to prioritize tasks and stay focused on assigned tasks. Excellent typing skills encompassing speed and accuracy. Good communication skills and the ability to collaborate with staff members.

Why should you join our team?

Our team is growing!  We collaborate and use innovation to build meaningful relationships, both internally with colleagues and externally with customers.  Our business casual dress code allows your personality to shine through.  Our headquarters are in the heart of center city Philadelphia and located very conveniently to public transportation.

We are committed to providing our employees with a comprehensive compensation package. All benefits start immediately or very soon after your first day with Magna, which means no waiting periods for you or your family!

  • Medical, Dental, Vision, & Prescription plans
  • Flexible Spending Accounts (FSA)
  • Health Savings Accounts (HSA)
  • 401K Program
  • Group Life Insurance
  • Long Term Disability Coverage
  • Vacation, Sick, and Floating Holidays (in addition to paid holidays)


Magna Legal Services is committed to creating a diverse environment and is proud to be an equal opportunity employer.

Interested candidates should send their resumes to Heidi at HValgoi@MagnaLS.com

Legal Videographer (Philadelphia)

Magna Legal Services is looking for a videographer who can reliably and accurately capture a video recording of the testimony of a trial or deposition in accordance with client needs and legal requirements.

Key Responsibilities

  • Record accurately and reliably video of legal proceedings.
  • Edit videos as needed or requested by clients.
  • Understand Magna products and services.
  • Resolves issues and escalate as needed to ensure prompt and accurate resolution
  • Recommend and implement improvements in process and procedures
  • Manage video product inventory life cycle from sourcing through return including organizing pre-production and production materials for shoots
  • Assist with video calendar scheduling and assess daily needs
  • Work collaboratively with colleagues
  • Ensure that all client (internal and external) communications are handled in a professional, timely and courteous manner


Additional Skills

  • Must be able to lift 50 pounds
  • High level proficiency in Computers and MS Office required
  • High level proficiency in relevant software packages and applications
  • Must possess strong written and verbal communication skills
  • Customer service oriented with strong interpersonal skills
  • Must possess the ability to effectively lead a team of associate’s and resolve escalated client issues
  • High level of understanding of video production workflow, strong foundational knowledge of production equipment (cameras, lighting, rigging, etc.) and prior experience managing physical productions
  • Must be able to use Adobe editing software
  • Experience with iPro Trial Products (i.e. Trial Director, Time Coder, etc.)
  • Knowledge of video compression
  • Potential employees will need a car to drive to and from different job assignments


Qualifications and Experience

  • Associate’s Degree or Equivalent combination of education and experience required, Bachelor’s Degree preferred
  • Minimum of 5+ years relevant experience
  • Prior knowledge of/experience working in the Legal industry


If you are interested in this position, please email your resume and any other pertinent information to Andrew Lunanuova at alunanuova@magnals.com.

Benefits include health and 401K.
Salary and monthly commission commensurate with experience.
Prior knowledge of/experience working in the legal industry a plus.

Accounting Manager (Philadelphia)

We are looking for a reliable accounting manager to join our team! As an Accounting Manager, you will be responsible for ensuring the daily accounting processes are done as well as for completing the monthly close. This is a hands-on position and requires someone who is willing to roll up their sleeves and work with the management team to ensure execution of the overall accounting strategy.

Duties and Responsibilities:

  • Oversee and execute accounting daily operations
  • Oversee and facilitate monthly bank reconciliations
  • Take responsibility for general ledger, revenue and expenditure variance analysis, fixed asset activity, payroll and other account analysis
  • Perform monthly/quarterly close and consolidation of all entities
  • Monitor and analyze accounting data
  • Regularly produce financial reports or statements
  • Adhere to proper accounting methods, policies and principles as well as work with the Corporate Controller to develop and revise accounting methods, policies and principles as appropriate
  • Develop existing staff members and help with the revision of the accounting team structure as Magna grows
  • Support the annual audit, including information coordination with auditors
  • Other duties as assigned

Qualifications:

Education:  4-year degree in Accounting or Finance; CPA preferred.

Experience: Minimum 7-10 years’ of experience as an Accounting Manager, preferably in a private equity sponsored organization. Alternatively, 7 – 10 years’ experience with a public accounting firm providing services to privately-owned growing service organizations.

Knowledge/Skills/Abilities:  Excellent computer skills in MS Office with knowledge and experience with accounting software and databases especially QuickBooks and Excel.  Ability to multi-task.  Advance understanding and knowledge of accounting principles, practices, standards, laws and regulations.  Strong sense of ownership and pride in overall performance and its impact on the company success.  Extremely detail oriented and a willingness to dig into the data in order to find answers.  Critical thinking and problem-solving ability required.  Be a team player with good time management skills, great interpersonal and communication skills.

Why should you join our team?

Our team is growing!  We collaborate and use innovation to build meaningful relationships, both internally with colleagues and externally with customers.  Our business casual dress code allows your personality to shine through.  Our headquarters are in the heart of center city Philadelphia and located very conveniently to public transportation.

We are committed to providing our employees with a comprehensive compensation package. All benefits start immediately or very soon after your first day with Magna, which means no waiting periods for you or your family!

  • Medical, Dental, Vision, & Prescription plans
  • Flexible Spending Accounts (FSA)
  • Health Savings Accounts (HSA)
  • 401K Program
  • Group Life Insurance
  • Long Term Disability Coverage
  • Vacation, Sick, and Floating Holidays (in addition to paid holidays)

Magna Legal Services is committed to creating a diverse environment and is proud to be an equal opportunity employer.

Please submit your resume to Matthew Chiappa at MChiappa@MagnaLS.com.

Site Support Analyst (Philadelphia)

Magna Legal Services, a fast-growing leader in the legal services industry, seeks a Site Support Analyst for its headquarters in Center City, Philadelphia.

The Site Support Analyst’s primary role will be in providing technical support for a broad range of critical time-sensitive technology issues to Magna staff, management, and clients. You will configure, install, and maintain hardware and software programs, and assist with upgrades and integrations. You will provide repair and troubleshooting support, which will be performed both onsite and remotely via remote support applications.

The Site Support Analyst will also be responsible for maintaining a state of the art 12 Room Videoconference Center, where court ordered depositions and multimillion dollar mock trials are conducted.

Position Responsibilities
• Assisting users with a broad range of technical support issues.
• Training users on a wide range of business productivity applications.
• Support of system hardware including cloud-based phone systems.
• Basic network equipment troubleshooting.
• Monitor assigned Helpdesk calls and provide service within support specifications.
• Support onsite and remote staff with broad range of technology issues.
• Create and maintain a knowledge base of instructional how to articles and break/fix procedures.
• Assist the Director of IT with ensuring adherence to company Policies and Procedures.
• Perform hardware and software upgrades as required as well as Asset Tracking activities
• Coordinate IT equipment and Office moves with management.
• Maintain tracking of IT and Communication hardware and software.
• Occasional travel outside of the office to support remote sites and personnel.

Work Location
The role will be onsite at our Center City, Philadelphia office with travel required within the Philadelphia area required on occasion.

Position Requirements
The ideal candidate:
• Has at least 3 years’ experience in a technical support role
• Must be able to perform well in live, high pressure scenarios.
• Has demonstrable knowledge and ability to support computer, server, network, and phone equipment requirements associated with a 300+ employee business.
• Must be dependable, self-motivated, detail-oriented with a natural sense of professional courtesy as your ability to work and communicate effectively with Magna clients staff and clients are paramount.
• Physical fitness is required as you will be expected to move heavy equipment on occasion.
• Previous legal industry experience and Microsoft Certified Professional certifications are a plus.

Core Skills
• Windows 10
• Windows Server Administration
• Active Directory Administration
• Microsoft365 (Teams/SharePoint/OneDrive)
• TCP/IP, Cat 5/6 and Wireless Networking
• PC and Server Hardware
• Videoconferencing Applications and Hardware
• Apple iPhone/Android mobile devices
• Cybersecurity Knowledge/Awareness

Please submit your resume to Walter Barrett at wbarrett@magnals.com.

Public Relations & Marketing Intern (Remote)

Magna Legal Services is looking for a Public Relations & Marketing Intern!

The intern will be able to work remotely, and will connect with Magna’s marketing team via e-mail and zoom.

Qualifications:

  • Current undergraduate students with a major in communications, marketing, or related fields
  • Excellent writing skills
  • Experience using: LinkedIn, Instagram, Facebook, YouTube
  • Graphic design skills, with experience using Adobe platforms, Canva, or other graphic design software (Adobe Illustrator preferred)
  • Must be detail-oriented, organized and creative


Job Tasks:

  • Being a part of marketing brainstorms — coming up with ideas for content, social media & other marketing initiatives
  • Creating social media posts
  • Writing blogs, articles & other content for e-mail blasts and online posting
  • Light graphic design (mostly for social media posts)
  • Other marketing-related tasks


To be considered, please e-mail your resume and list of completed & current coursework to Kirsten Vanwart at KVanwart@MagnaLS.com

This is an unpaid opportunity. If selected, the intern will need to provide proof they are receiving college credit for this internship.

About Magna Legal Services

Magna Legal Services provides national end-to-end legal support services to law firms, corporations, insurance companies and governmental agencies throughout the nation. As an end-to-end service provider, Magna is able to provide strategic advantages to its clients by offering legal support services at every stage of the legal proceeding. It is our mission to assure that all of their legal support needs are delivered in a high quality, reliable and responsive manner.

Senior Scheduling Coordinator (Remote)

We are looking for candidates who work well independently, are accustomed to meeting deadlines, have natural problem solving skills, have outstanding interpersonal skills, an unbeatable work ethic, unquestionable integrity and a willingness to learn and a desire to grow both professionally and personally. 

Responsibilities: 

  • Coordinate the scheduling of depositions 
  • Daily data entry 
  • Assign Resources
  • Answer client calls 
  • Conduct job confirmation calls to law firms and court reporters 


Skills/abilities: 

  • Experience preferred
  • Good clear written and verbal communication skills 
  • High level of IT literacy especially in Excel, Word, Power Point, and database systems 
  • Ability to prioritize work in a changing and pressurized environment 
  • Proven problem-solving skills 
  • Knowledge of Reporter Base preferred but not required


Candidates interviewing for this position in the Philadelphia, Los Angeles, Chicago and Ft. Lauderdale areas may be required to work in person once pandemic ends.

If you are interested in this position, please email your resume and any other pertinent information to Carmella Mazza at cmazza@magnals.com.

Medical Record Retrieval Specialist (Philadelphia)

Employment type: Full-time

The primary objective of a Retrieval Specialist is to establish ongoing communication with each custodian of record. The purpose of maintaining an open line of communication is to acquire the requested records, an Affidavit of No Records, or other necessary correspondence by the ordering client’s due date. This is accomplished by making regular phone calls or through other means of contact with the custodian of record after service of the request. As the due date approaches all communication should intensify to obtain the client’s desired result. All communication with facilities is documented both by paper and within our in-house computer system. Generally, our clients view the progress of their order through timely and accurate updates from our in-house system.

The secondary objective of a Retrieval Specialist is to maintain consistent organization to ensure all items being requested on each order are accurate and accounted for, and coordinate the obtaining of records by fax, mail, or email. A Retrieval Specialist will do the following functions when necessary: create new orders, close orders, and direct orders to other offices.

Responsibilities:

  • Call and establish the lines of communication with custodians of record based on order priority
  • Make regular and persistent phone calls and/or other means of contact with each custodian to complete each order timely
  • Escalate the level of communication (intensity) with custodian as order approaches due date and send proper notices to each location to elicit production of records in accordance with procedure
  • Enter viewable and non-viewable updates into the computer system to document all conversations with custodians, all progress of orders, and all tracking of orders. (documented due diligence)
  • Maintain an organized rotation of all work orders in possession to ensure orders are called according to priority (generally by due date)
  • Provide quality control for all incoming records when matching to a work order. (i.e. record subject identifying information and type of records requested vs. what was received)
  • Schedule field jobs accurately and completely. Each appointment requires information verification (address, copy times, contact name). (All items being requested by client should be expressed to custodian prior to setting appointments)
  • Report daily productivity numbers to immediate supervisor through accurate and consistent maintenance of the spreadsheet
  • Route work orders to appropriate departments in a timely manner
  • Create offsite orders accurately after verifying all information
  • Close and forward orders when necessary
  • Enter all film breakdowns accurately per protocol

Skills/abilities:

  • Good understanding of the organization’s goals and objectives
  • Excellent telephone communication skills
  • Highly self motivated and self directed
  • Ability to absorb new ideas and concepts quickly
  • Introductory analytical, problem-solving abilities and decision making abilities
  • Ability to effectively prioritize and execute tasks in a high-pressure environment
  • Introductory written, interpersonal and organizational skills
  • Some understanding of the internal processes of medical facilities and med-legal terminology
  • Multi-tasking skills essential
  • Prior work experience in customer service, a call center, medical, legal, or insurance claims office.

Benefits include health and 401K.

Please email your resume and any other pertinent information to:

Jonathan Ackerman
JAckerman@MagnaLS.com
866.624.6221

Business Development Manager (Philadelphia)

Employment type: Full-time

We are looking for entry level or experienced candidates in the Court Reporting, Record Retrieval, Jury Research, Litigation Graphics and Language Services business with a verifiable track record of success in selling various services. The candidate will be required to have:

  • Outstanding interpersonal skills
  • An unbeatable work ethic
  • Unquestionable integrity
  • Willingness to learn
  • Desire to grow both professionally and personally
  • Experience in selling court reporting, litigation graphics, trial presentation support and jury research services is a plus.

The sales opportunity will include:

  • Developing your industry experience and relationships with Magna Legal Services
  • Prospecting new clients by phone and in person
  • Overnight travel to attend industry trade shows and conferences
  • Sales territory will include Philadelphia and the surrounding areas

If you are interested in this position, please email your resume and any other pertinent information to Kristina Moukina at kmoukina@magnals.com.

Benefits include health and 401K.

Salary and monthly commission commensurate with experience.

Business Development Manager (New York City)

Employment type: Full-time

We are looking for entry level or experienced candidates in the Court Reporting, Record Retrieval, Jury Research, Litigation Graphics and Language Services business with a verifiable track record of success in selling various services. The candidate will be required to have:

  • Outstanding interpersonal skills
  • An unbeatable work ethic
  • Unquestionable integrity
  • Willingness to learn
  • Desire to grow both professionally and personally
  • Experience in selling court reporting, litigation graphics, trial presentation support and jury research services is a plus.

The sales opportunity will include:

  • Developing your industry experience and relationships with Magna Legal Services
  • Prospecting new clients by phone and in person
  • Overnight travel to attend industry trade shows and conferences
  • Sales territory will include Philadelphia and the surrounding areas

If you are interested in this position, please email your resume and any other pertinent information to Kristina Moukina at kmoukina@magnals.com.

Benefits include health and 401K.

Salary and monthly commission commensurate with experience.